THE DAYS OF EVENT POSTPONEMENT AND PANDEMIC!
Updated: May 2
In March 2020, day-to-day life came to a screening halt! Though it may have been challenging to decide to postpone, there are still reasons to celebrate a joyous occasion, and planning is something that may get you through some difficult days. Making new memories that will last a lifetime is and is certainly a way to deal with stress.
Stay in Touch!
Regardless of where you are in the wedding process, staying in touch and providing clear & concise communication between you and your guests is essential.
· Ensure you have your guests' contact information
· Create a wedding website if you do not already have one
· Post updates via your wedding website, a private Facebook or Instagram page (invited & approved members by the host only), and email is a perfect way to keep your guests informed about changes.
· Create or use a WhatsApp group to have a wedding out of the country or for your International guests.
· Send a postponement card.
Eight ways to communicate an event postponement during a pandemic
Formal Event Ideas
1. Change the Date – Make new invitations (stamps additional)
2. Enclosure Cards – Announce the change on an RSVP / Reception / Information Card. These are small cards (Make sure to add an envelope and print on the back flap of the envelope. (stamps additional)
Informal Event Ideas
3. Postcards – Slightly larger than enclosure cards. Perfect for simple changes with a cost savings
benefit (stamps additional)
4. Email – Quick, informative, efficient, and accessible.
5. Paperless Post – Though we do not usually recommend electronic invitations, since an
invitation does set the tone for being the first prelude to the event, Paperless Post does an
excellent job with beautifully designed electronic invites. If you are looking for something free or
low cost but prettier than an email to announce a change of date, this is it!
6. Facebook – Great for social events like weddings and anniversary parties. Just create an event
and change the headline to Change the Date with all the necessary details. Make sure to lock
the option for your guests to invite other guests.
7. Text – Although it is super casual, it is easy, efficient, and economical. Text is best for information
gathering like birthday parties.
8. Sticker – For invitations purchased and sealed before mailed, here is an idea if you wish to continue using your current invitation and have your rescheduled date. You, your wedding planner, or invitation consultant can create a sticker that reads, "We hope to see you on "X" date, and request you include your email address on the RSVP card so we can reach you with updated information." You may decide to purchase new invitations, but this cost savings idea is an option you may consider. Your guests will forgive in this fluid society of this pandemic.
SUGGESTED WORDING FOR TIMING UPDATES TO YOUR GUESTS
If you are monitoring the situation, include an additional card:
If you have a new postponed wedding date, sent after Save The Date:
If you have a new postponed wedding date, create extra reception card and send with original printed invitation that has not yet been sent (if envelopes have not been sealed):
If you must postpone your wedding date, and have the new date or not, but envelopes for invites have been sealed, you can print labels and affix to backside of invitation envelope so guest can see remarks:
For further guidance, please consult your invitation consultant.
Presented by: An Affair To Remember By Marci, LLC (2020)