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  • Writer's pictureMarci Guttenberg

Preparing for your Invitation Appointment

Updated: Jul 24, 2023

Your time is precious in preparing for your upcoming wedding. Here are a few things to prepare for your invitation appointment to make the most of your time.

Firstly, your invitation consultant is there to assist you in finding the perfect invitation to set the tone for your special event. Any information you can provide to your consultant in advance will maximize the effectiveness of your overall experience. Maximizing your time and minimizing stress is the key to a seamless and effortless meeting—a few things to consider and share with your invitation consultant before your appointment.


Your invitation is the prelude to setting the tone for your wedding. The first item people will see will give a glimpse into your event's overall feel and style. It will give your guests a clear indication of the type of wedding it will be—whether it's casual, formal, black tie, or something in between. With thousands of invitation styles, finding the right one to evoke the overall feel is no small feat.

What is the theme of your wedding?

Shape Preference (i.e., Vertical, Horizontal, or Square)

Type of Paper (i.e., Classic, Luxe, Trendy)

Type of Printing (i.e., Digital, Thermography, Foil, Letterpress)

Printing Direction (i.e., Vertical/Horizontal, Left Justified, Block, Right Justified)

Monogram / Designs (Yes or No)

Ribbon / Embellishments

Font Style (i.e., Block, Script, Flowy, Combo)

Do you have a Pinterest Board we can access? Seeing your style of

chosen invitations help us find a path to search for invitations

that may best suit your palette.

Cohesive Coloring

What are your wedding colors? (i.e., flowers, linen, bridesmaid's dresses). If you have a swatch of your dress or ribbon, please bring it to your appointment.

  • Paper Color (i.e., White, Ecru/Ivory, Color)

  • Ink Color (i.e., Black, Off-Black, Color)

Guest List

Compiling all guests' names and addresses into an Excel file will assist you, the invitation company, or the calligrapher in addressing your envelopes. Having the invitation company or the calligrapher will save you time! Contact your invitation consultant for a template.


Wording an invitation is almost an art. It would be best to consider something because you do not want to offend anyone involved. The critical question is, who is paying for the wedding? Traditionally, or in the old days, the bride's parents would pay for the wedding. Nowadays, there are added expenses; it might be a combination of parents paying or helping the engaged couple, or the couple may be paying for the wedding themselves. Therefore, the invitation should reflect the appropriate wording. There are millions of ways to word the invitation. Email in advance or bring your desired wording to discuss.

Invitation Costs

The cost of an invitation will always come up during the discussion. With so many variables, it truly depends on what you choose. We ask you for your budget to determine which line(s) of invitations would be best suited for your occasion and fit within or near your budget. We have a variety of invitations to suit a variety of budgets.

How Long

Check out our blog post "When should you order your invitations?" which will give you a glimpse into how long the invitation process will take.

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